Your spa management solution should bring your spa’s operations together, connect the systems your team relies on, and give your people the tools and support to run the operation confidently.
Discover a Book4Time alternative that combines the convenience of a cloud platform with the operational depth, flexibility and human support to back it up. SpaSoft is built for the realities of spa operations and revenue growth.
Branded pages and widgets embedded on your website, with add-ons, notes, and secure payment built in. Configurable booking windows, same-day controls, guest limits, and service-specific rules. Robust reporting so you can see exactly how much business your digital channel brings in.
Online booking that converts more guests
Adjust rates with yield, seasonal, holiday, and peak-period pricing, so every booking reflects real demand. Dynamic availability controls and occupancy forecasting help you plan ahead and fill your schedule. Projected revenue analysis and service-mix optimization then show you where to focus.
Help fill more appointments and maximize treatment room revenue
displays all scheduled appointments in a clear, chronological list for easy reference. From this view, you can check guests in and out, view guest notes and itineraries, and print or export the arrival list to Excel for efficient daily operations.
as they add multiple appointments to a single reservation. Group, couples, and package bookings come together in just a couple of clicks. At every step, the system surfaces availability metrics, booking history, guest preferences, suggested activities, and more, so each booking decision is fully informed.
to manage multiple membership types, track enrollments and expirations, monitor attendance and visits, and view billing history. The system also supports membership freezes, self-check-in, member-specific guest profiles, dedicated reporting, and easy status management for active or inactive members.
payments, scheduling, inventory, and reporting in one spa management platform.
and centralized reservation management. Book multiple guests at once, from couples to package bookings, and speed up arrivals with group check-in. Shared payment management and group discounts simplify billing.
Automated email and SMS confirmations, appointment reminders, and timely follow-ups. Deliver digital forms before arrival and store reminder and notification preferences right in each guest profile.
increase revenue with add-on sales, product recommendations at checkout, and guest-specific suggestions based on each guest's history. Track recommended products, run promotions, and build loyalty programs.
packages, and optimized pricing.
help you reward guests and bring them back, letting them earn and redeem loyalty points with every visit. Dedicated loyalty reporting then shows how your programs perform, giving you clear insight to refine rewards and drive repeat business.
You can sell gift cards and gift certificates, accept member account payments, and track outstanding liability so your financials stay accurate.
from a single platform while maintaining separate scheduling, inventory, resources, reporting, and revenue tracking.
deployment, the platform supports enterprise security, multi-language, and multi-currency needs for global hospitality brands.
Support for major credit cards, cash, gift cards, gift certificates, member account payments, and room charges. Every transaction is PCI compliant, so sensitive card data stays protected and your spa meets industry security standards. Staff can email or print receipts in seconds.
and simplify the management of tips and service charges, so every provider gets paid accurately. Build individual compensation plans and assign commissions to specific products and services. Providers can view their own commissions and payroll reports.
scheduling, and daily workflows to reduce manual tasks and improve utilization.
Supports complex spa payroll operations through Payroll Groups, automated commission and gratuity calculations, service-charge allocation, provider production tracking, and detailed payroll reporting. Managers can configure compensation structures that align with operational requirements while giving providers visibility into their earnings.
Scheduling, payments, memberships, inventory, and reporting in one spa management platform.
Gives providers secure, view-only access to their daily and future schedules, including break times, from any mobile device. Built-in staff messaging keeps teams connected and on the same page. Providers can see commissions, service charges, and payroll summaries.
covering operations, memberships, inventory, finances, and appointments, with views by business line and business center. Review historical performance alongside future booking analysis to spot trends and plan with confidence. Custom report parameters let you tailor every report to your exact needs.
scheduling, payments, memberships, and inventory in one spa management platform.
Your most important numbers in one view, from projected revenue and appointment volume to new versus returning guests, membership tracking, and guest-type analysis. Monitor resource, provider, facility, and equipment utilization and quickly see which activities perform best. Historical KPI review and future booking visibility then connect past results with what's ahead.
payments, memberships, inventory, and reporting in one spa management platform.
with physical inventory counts, purchase order and vendor management, barcode and SKU support. View inventory by business center and track depletion to keep counts accurate. Reorder-point notifications and shrinkage and spoilage tracking help you cut waste and keep shelves stocked.
vendors and inventory in real-time
SpaSoft is proud to partner with 70+ industry-leading software solutions to help you seamlessly run your operations.
Book4time connects with technology partners across the Agilysys hospitality ecosystem
is built for the pace of a busy spa, with every workflow designed around the fewest clicks possible. Staff can book, check in, and check out guests without navigating to another screen, so they don't jump between menus or hunt for the next step.
Open a support ticket anytime, and you'll be connected to a live person who knows your system. Real answers, fast, so your staff can resolve issues quickly and get back to delivering exceptional guest experiences.
Guiding staff step by step as they add multiple appointments to a single reservation. Group, couples, and package bookings come together in just a couple of clicks. At every step, the system surfaces availability metrics, booking history, guest preferences, suggested activities, and more, so each booking decision is fully informed.
The Today’s Appointments module displays all scheduled appointments in a clear, chronological list for easy reference. From this view, you can check guests in and out, view guest notes and itineraries, and print or export the arrival list to Excel for efficient daily operations.
Dynamic pricing and revenue management tools let you adjust rates with yield, seasonal, holiday, and peak-period pricing, so every booking reflects real demand. Dynamic availability controls and occupancy forecasting help you plan ahead and fill your schedule. Projected revenue analysis and service-mix optimization then show you where to focus, so you can maximize revenue from every available hour.
An intuitive, user-friendly interface is built for the pace of a busy spa, with every workflow designed around the fewest clicks possible. Staff can book, check in, and check out guests without navigating to another screen, so they don't jump between menus or hunt for the next step.
SpaSoft is proud to partner with 70+ industry-leading software solutions to help you seamlessly run your operations.
SpaSoft gives spa operators a more complete, purpose-built platform than Book4Time, designed to make every shift run faster and every booking more profitable. Smart Booking guides staff step by step through group, couples, and package reservations in just a couple of clicks, while the Today's Appointments module puts check-ins, guest notes, and Excel-ready arrival lists in one chronological view, all within a low-click interface built for busy spas.
Dynamic pricing with yield, seasonal, holiday, and peak-period rates, plus occupancy forecasting, keeps every treatment hour working harder. Add more than 300 customizable reports, 70+ industry-leading integrations, automated reminders, dedicated staff portal, payroll, and commission tools, and 24/7 support from a live person who knows your system, and SpaSoft delivers depth and service that Book4Time simply doesn't match.
