Your spa management solution should bring your spa’s operations together, connect the systems your team relies on, and give your people the tools and support to run the operation confidently.
Discover a Vagaro alternative that combines the convenience of a cloud platform with the operational depth, flexibility and human support to back it up. SpaSoft is built for the realities of spa operations and revenue growth.
Takes you to Vagaro's site to book; offers up competitors if there is no availability at your spa
displays all scheduled appointments in a clear, chronological list for easy reference. From this view, you can check guests in and out, view guest notes and itineraries, and print or export the arrival list to Excel for efficient daily operations.
as they add multiple appointments to a single reservation. Group, couples, and package bookings come together in just a couple of clicks. At every step, the system surfaces availability metrics, booking history, guest preferences, suggested activities, and more, so each booking decision is fully informed.
to manage multiple membership types, track enrollments and expirations, monitor attendance and visits, and view billing history. The system also supports membership freezes, self-check-in, member-specific guest profiles, dedicated reporting, and easy status management for active or inactive members.
No automation , require hand pushing, no customized memberships
and centralized reservation management. Book multiple guests at once, from couples to package bookings, and speed up arrivals with group check-in. Shared payment management and group discounts simplify billing.
Multi-step process
Increase revenue with add-on sales, product recommendations at checkout, and guest-specific suggestions based on each guest's history. Track recommended products, run promotions, and build loyalty programs.
help you reward guests and bring them back, letting them earn and redeem loyalty points with every visit. Dedicated loyalty reporting then shows how your programs perform, giving you clear insight to refine rewards and drive repeat business.
Rewards and gift cards
You can sell gift cards and gift certificates, accept member account payments, and track outstanding liability so your financials stay accurate.
Loyalty points, rewards and gift cards
from a single platform while maintaining separate scheduling, inventory, resources, reporting, and revenue tracking.
to one account
Support for major credit cards, cash, gift cards, gift certificates, member account payments, and room charges. Every transaction is PCI compliant, so sensitive card data stays protected and your spa meets industry security standards. Staff can email or print receipts in seconds.
and simplify the management of tips and service charges, so every provider gets paid accurately. Build individual compensation plans and assign commissions to specific products and services. Providers can view their own commissions and payroll reports.
at checkout, simple functionality
Supports complex spa payroll operations through Payroll Groups, automated commission and gratuity calculations, service-charge allocation, provider production tracking, and detailed payroll reporting. Managers can configure compensation structures that align with operational requirements while giving providers visibility into their earnings.
A paid add-on, and only Gusto integration
gives providers secure, view-only access to their daily and future schedules, including break times, from any mobile device. Built-in staff messaging keeps teams connected and on the same page. Providers can see commissions, service charges, and payroll summaries.
For schedules and clock-in, basic
covering operations, memberships, inventory, finances, and appointments, with views by business line and business center. Review historical performance alongside future booking analysis to spot trends and plan with confidence. Custom report parameters let you tailor every report to your exact needs.
No automations
Your most important numbers in one view, from projected revenue and appointment volume to new versus returning guests, membership tracking, and guest-type analysis. Monitor resource, provider, facility, and equipment utilization and quickly see which activities perform best. Historical KPI review and future booking visibility then connect past results with what's ahead.
with physical inventory counts, purchase order and vendor management, barcode and SKU support. View inventory by business center and track depletion to keep counts accurate. Reorder-point notifications and shrinkage and spoilage tracking help you cut waste and keep shelves stocked.
Not real-time, no recipes, can't check expirations
SpaSoft is proud to partner with 70+ industry-leading software solutions to help you seamlessly run your operations.
is built for the pace of a busy spa, with every workflow designed around the fewest clicks possible. Staff can book, check in, and check out guests without navigating to another screen, so they don't jump between menus or hunt for the next step.
Open a support ticket anytime, and you'll be connected to a live person who knows your system. Real answers, fast, so your staff can resolve issues quickly and get back to delivering exceptional guest experiences.
Guiding staff step by step as they add multiple appointments to a single reservation. Group, couples, and package bookings come together in just a couple of clicks. At every step, the system surfaces availability metrics, booking history, guest preferences, suggested activities, and more, so each booking decision is fully informed.
The Today’s Appointments module displays all scheduled appointments in a clear, chronological list for easy reference. From this view, you can check guests in and out, view guest notes and itineraries, and print or export the arrival list to Excel for efficient daily operations.
Dynamic pricing and revenue management tools let you adjust rates with yield, seasonal, holiday, and peak-period pricing, so every booking reflects real demand. Dynamic availability controls and occupancy forecasting help you plan ahead and fill your schedule. Projected revenue analysis and service-mix optimization then show you where to focus, so you can maximize revenue from every available hour.
An intuitive, user-friendly interface is built for the pace of a busy spa, with every workflow designed around the fewest clicks possible. Staff can book, check in, and check out guests without navigating to another screen, so they don't jump between menus or hunt for the next step.
SpaSoft is proud to partner with 70+ industry-leading software solutions to help you seamlessly run your operations.
SpaSoft gives spa operators a more powerful, brand-first platform than Vagaro, built to keep every guest and every booking in your hands. Vagaro sends guests off your website to book on its own platform and can even surface competitors when you're full. SpaSoft keeps online booking branded and embedded on your site. Smart Booking guides staff step by step through group, couples, and package reservations in just a couple of clicks. The Today's Appointments module brings check-ins, check-outs, guest notes, and Excel-ready arrival lists into one chronological view. Vagaro offers neither Smart Booking nor dynamic pricing, while SpaSoft pairs yield, seasonal, holiday, and peak-period rates with occupancy forecasting and projected revenue analysis. Vagaro relies on simplistic, manual membership tools, basic reporting with no automations, and payroll as a paid add-on.
SpaSoft delivers flexible membership management, more than 300 reports, and built-in Payroll Groups, plus 70+ industry-leading integrations compared with Vagaro's limited hospitality connections. Backed by 24/7 support from a live person who knows your system, SpaSoft gives your spa the depth, control, and service it needs to grow with confidence.
